When the Plan Goes Out the Window: Handling Unexpected Challenges in Photography
Embracing the Unexpected in Photography
Every photographer dreams of a flawless photoshoot where everything goes according to plan. However, the reality is quite different. If you've been in the industry long enough, you know that things often go sideways. Whether it's missing equipment, an uncooperative model, or unpredictable weather, obstacles are bound to appear.
In fact, I can confidently say that less than 5-10% of my photoshoots have gone perfectly without a hitch. The secret to a successful shoot isn’t just about having the best camera gear or the most beautiful location—it’s about how well you handle the unexpected.
So, what do you do when things don’t go as planned? Let’s dive in.
Common Challenges That Disrupt a Photoshoot
When planning a shoot, you put in the effort to ensure everything runs smoothly—choosing the perfect location, coordinating with clients or models, and carefully selecting the right equipment. However, no matter how much preparation goes into a session, unexpected challenges can still arise. The best approach is to prepare for the best but always expect the worst, so you’re not caught off guard when things don’t go as planned.
From technical failures to unpredictable weather, and even last-minute cancellations, disruptions can come in many forms. Some are minor inconveniences that can be quickly resolved, while others may require major adjustments on the spot. The key to handling these situations is staying calm, adaptable, and solution-focused. The more prepared you are for potential challenges, the better you can navigate them without compromising the quality of your shoot.
Here are some of the most common disruptions photographers face and how to handle them effectively:
1. Forgotten or Malfunctioning Equipment
There’s nothing worse than setting up for a shoot only to realize you left your battery, memory card, or even a lens at home. Worse still, your gear might malfunction in the middle of a session.
How to prevent this:
Create a pre-shoot checklist with everything you need.
Carry spare batteries and memory cards at all times.
Bring a backup camera if possible.
2. Unexpected Weather Changes
Shooting outdoors means battling the elements. Even if the forecast predicts sunshine, you might end up with rain, wind, or harsh lighting conditions.
How to handle it:
Always have weatherproof covers for your gear.
Find nearby sheltered spots in case of rain.
Adapt your settings—overcast skies can actually create soft, diffused light that’s perfect for portraits.
3. Unplanned Location Issues
Sometimes, you arrive at your chosen location only to find it blocked off, crowded, or under construction.
What to do instead:
Scout the location beforehand if possible.
Always have backup locations in mind.
Get creative and use unexpected elements to enhance the shoot rather than hinder it.
4. Dealing with Interruptions
Public shoots often attract curious passersby who may stop to watch or even try to engage with your model. While some are well-meaning, others can be disruptive.
How to deal with it:
Be polite but firm—set clear boundaries.
Have an assistant act as a buffer between you and onlookers.
If the situation gets uncomfortable, move to a quieter location.
How to Stay Composed When Things Go Wrong
If you’re an introverted photographer, dealing with disruptions can be particularly overwhelming. The key is situational composure and preparation.
1. Master Mental and Physical Preparation
Before every shoot, I mentally walk through the session and visualize solutions to potential issues. Physically, I ensure all my gear is packed, charged, and ready to go.
2. Build Trust in Yourself
Confidence is built through experience. The more you practice, the more you trust yourself to handle obstacles. Even if you start with a minimal setup, knowing that you can create great images with one camera, one lens, and a speedlight will help you stay calm under pressure.
3. Maintain a Positive Energy
The photographer sets the tone for the shoot. If you panic, your clients and models will too. Even when things go wrong, find the humor, stay flexible, and bring back the excitement in the space.
The Role of Backup Plans
While spontaneity has its place in photography, a good backup plan can save the day.
1. Carry Extra Gear
Even if you think nothing will go wrong, always bring a backup camera. If your primary camera malfunctions, you’ll be grateful for the spare.
2. Have Alternate Locations Ready
Always scout multiple locations before a shoot. If one falls through, you won’t waste time scrambling for a new spot.
3. Create a Contingency Plan for Weather
If you're shooting outdoors, have an indoor plan B or be prepared to use natural elements like rain to your advantage.
Dealing with People During a Shoot
One of the most unpredictable aspects of photography is people—clients, models, or even random strangers.
Protecting Your Models
Ensure they are comfortable and safe at all times.
Keep warm clothing or blankets handy for cold weather shoots.
If a stranger makes them uncomfortable, be their advocate and move locations if necessary.
Handling Unwanted Attention
Some people may genuinely mean well, offering compliments or expressing curiosity about the shoot. However, others can be intrusive or distracting, making it difficult to maintain focus and productivity. It’s important to handle these situations with a balance of kindness and firmness. A polite but direct approach can often diffuse the situation without escalating tension. If someone refuses to respect your space or continues to interfere despite clear communication, it’s best to avoid confrontation.
Engaging with a disruptive individual may only encourage further distractions or, in worst-case scenarios, lead to unnecessary conflict. Instead, prioritize the comfort and safety of your team by calmly relocating to another spot where you can continue working without interruptions. Having a backup location in mind can make this transition smoother and minimise downtime.
Final Thoughts
No photoshoot will ever be completely problem-free, and that’s okay. The best photographers aren’t the ones who never face challenges—they’re the ones who stay calm, adapt quickly, and still create stunning images despite them.
So next time your plan goes out the window, embrace the chaos—you never know, it might just lead to the most creative shots you’ve ever taken.
FAQs
What should I do if I forget an important piece of equipment?
Always have a pre-shoot checklist and a backup plan. If you’re in a pinch, see if you can borrow gear or adapt with what you have.
How do I handle a client who is nervous or upset due to unexpected changes?
Reassure them, stay positive, and pivot the situation to their advantage. Sometimes, unexpected changes lead to better creative opportunities.
What’s the best way to deal with unexpected weather changes?
Have an indoor backup location or use elements like rain or wind creatively in your photos. Always carry protective covers for your gear.
How can I stop people from interrupting my shoot?
Be firm but polite, and if needed, move to a more private location. Having an assistant to handle distractions can also be helpful.
Should I always carry a backup camera?
Yes! Even if you think it’s unnecessary, a second camera can save your shoot in case of failure.